• MAC Pizza Pulse Checkout Instructions – Deferring CC Tips and Mileage/Device Reimbursement to Paycard or Payroll

MAC Pizza Pulse Checkout Instructions – Deferring CC Tips and Mileage/Device Reimbursement to Paycard or Payroll

This process applies to ALL Team Members being paid deferred Credit Card (CC) Tips, Mileage, and Mobile Device Reimbursement.

1.) All TMs need to be checked out (including CSR and Mgmt positions)

2.) Enter all Credit Card and Gift Card tips. Go to CC Tip Reconciliation to MAKE SURE that all CC tips have been properly assigned to TMs prior to checkout. The Tip Total on the Credit Cards tab should match the Electronic Tips amount listed.

This is what you will see first, after all of the CC receipts have been entered.

Since $0 has been entered as Collected, but it shows the “Amount to Collect” is $20, the “Over/Even/Under” is currently listed as a NEGATIVE amount(-$20.00).

When the “Over/Even/Under” amount is NEGATIVE, Pulse first automatically DEDUCTS that amount from the “Deferred Mileage Amount” on right (which SHOULD match the “Mileage Total” listed on left). IF there is not enough in the “Deferred Mileage Amount”, THEN Pulse automatically DEDUCTS the remaining amount from the “Deferred Tips Amount” on right.

We DO NOT WANT this!! The TM MUST be paid for ALL Mileage and CC Tips earned.

DO NOT LEAVE A NEGATIVE AMOUNT in the “Over/Even/Under” field.

• If a Driver is short on their collected cash, then they need to fill out a payroll deduction form for the amount not collected in cash. You must still enter in the entire amount as collected so the Over/Even/Under amount is AT LEAST $0. It should NEVER be left as a negative number. Mileage CANNOT be used to cover cash shortages.

4.) Enter Cash Tips as normal, and give back to TM. Be sure to clarify to TM that it’s their cash tips.

5.) "Deferred Tips Amount" – This amount automatically populates. It should match the Electronic Tips amount listed. This amount is NOT to be paid in cash. This amount will be sent for payment on EITHER the TM’s Paycard (when end of day runs) OR added to their bi-weekly Payroll (TM chooses option on pay method form).

6.) "Deferred Mileage Amount" – This amount automatically populates. Mileage will be paid out thru same method as CC tips, based on TM’s selected pay method (Paycard or Payroll). DO NOT move this amount or pay out mileage in cash.

7.) “Device Total” – The Mobile Device Reimbursement will ALSO be paid out as “deferred” thru same pay method as CC Tips and Mileage. DO NOT pay out device total/reimbursement in cash.

**With CC Tips, Mileage, and Device Reimbursement ALL being deferred, the ONLY cash the TM should receive is for their tips paid from customers in cash. No matter which pay option the TM selects on the CC Tip Pay Option form, ALL Deferred Tips and Deferred Mileage MUST be left entered as Deferred in the checkout process. DO NOT move over as Paid in Cash.

Paycard Option: Starting on 1st day of work, ALL CC tips received must be left entered as DEFERRED. If the TM starts working and receiving CC tips before their paycard arrives at the store, their CC tips STILL need to be entered into Pulse as DEFERRED. You can give them a blank card packet to activate thru the automated system (which will link it to the paycard account that HR set up), so they can have access to their deferred payments quicker. All deferred payments for the day are loaded to processed card accounts after End of Day is run.

Payroll Option: Starting on 1st day of work, ALL CC tips, Mileage, and Device Totals received must be left entered as DEFERRED. All deferred CC tips received during the pay period will be paid on the bi-weekly payroll.

Store Changes:

*Other Info:

 If a TM chooses the Paycard option, their paycard will be mailed to their HOME address

 A paycard does NOT have to be activated by the TM for the funds to load. The TM will still need to activate the card in order to use it

 If Netspend (the paycard company) determines that a TM is not eligible to maintain their processed paycard account (very rare) OR if the TM reaches their paycard account balance limit ($15,000), all of their CC tips going forward must then be paid on Payroll.

 A Minor TM (age 16 or 17) can only be issued a Paycard if they provided at hire, or are able to provide, a copy of their state issued ID/DL and Social Security Card. This is a requirement of the paycard company.

 TMs can change their CC Tip/Mileage Pay Option by contacting Payroll@macpizza.net OR by sending a message thru their MyPay. The Payroll team will assign a new CC Tip Pay Option form to the TM to complete thru their MyPay. New form must be completed before any changes can be made. Changes will be effective the day that HR processes the update in vendor’s online payment system.

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