MAC Pizza Pulse Checkout Instructions â Deferring CC Tips and Mileage/Device Reimbursement to Paycard or Payroll
This process applies to ALL Team Members being paid deferred Credit Card (CC) Tips, Mileage, and Mobile Device Reimbursement.
1.) All TMs need to be checked out (including CSR and Mgmt positions)
2.) Enter all Credit Card and Gift Card tips. Go to CC Tip Reconciliation to MAKE SURE that all CC tips have been properly assigned to TMs prior to checkout. The Tip Total on the Credit Cards tab should match the Electronic Tips amount listed.
This is what you will see first, after all of the CC receipts have been entered.
Since $0 has been entered as Collected, but it shows the âAmount to Collectâ is $20, the âOver/Even/Underâ is currently listed as a NEGATIVE amount(-$20.00).
When the âOver/Even/Underâ amount is NEGATIVE, Pulse first automatically DEDUCTS that amount from the âDeferred Mileage Amountâ on right (which SHOULD match the âMileage Totalâ listed on left). IF there is not enough in the âDeferred Mileage Amountâ, THEN Pulse automatically DEDUCTS the remaining amount from the âDeferred Tips Amountâ on right.
We DO NOT WANT this!! The TM MUST be paid for ALL Mileage and CC Tips earned.
DO NOT LEAVE A NEGATIVE AMOUNT in the âOver/Even/Underâ field.
- If a Driver is short on their collected cash, then they need to fill out a payroll deduction form for the amount not collected in cash. You must still enter in the entire amount as collected so the Over/Even/Under amount is AT LEAST $0. It should NEVER be left as a negative number. Mileage CANNOT be used to cover cash shortages.
3.) Click the "Collected" button to enter amount collected from the TM. ď If âCollectedâ amount is LESS than the âAmount to Collectâ, then collect the remaining amount due from the TM from any available cash tips OR have them complete a Payroll Deduction thru Paycom. Then CHANGE âCollectedâ amount to be the same as âAmount to Collectâ. The âOver/Even/Underâ MUST be $0.00 or above.
o If left as negative (in red), it will subtract from the Deferred totals...which we do NOT want to happen.
4.) Enter Cash Tips as normal, and give back to TM. Be sure to clarify to TM that itâs their cash tips.
5.) "Deferred Tips Amount" â This amount automatically populates. It should match the Electronic Tips amount listed. This amount is NOT to be paid in cash. This amount will be sent for payment on EITHER the TMâs Paycard (when end of day runs) OR added to their bi-weekly Payroll (TM chooses option on pay method form).
6.) "Deferred Mileage Amount" â This amount automatically populates. Mileage will be paid out thru same method as CC tips, based on TMâs selected pay method (Paycard or Payroll). DO NOT move this amount or pay out mileage in cash.
7.) âDevice Totalâ â The Mobile Device Reimbursement will ALSO be paid out as âdeferredâ thru same pay method as CC Tips and Mileage. DO NOT pay out device total/reimbursement in cash.
**With CC Tips, Mileage, and Device Reimbursement ALL being deferred, the ONLY cash the TM should receive is for their tips paid from customers in cash. No matter which pay option the TM selects on the CC Tip Pay Option form, ALL Deferred Tips and Deferred Mileage MUST be left entered as Deferred in the checkout process. DO NOT move over as Paid in Cash.
ďPaycard Option: Starting on 1st day of work, ALL CC tips received must be left entered as DEFERRED. If the TM starts working and receiving CC tips before their paycard arrives at the store, their CC tips STILL need to be entered into Pulse as DEFERRED. You can give them a blank card packet to activate thru the automated system (which will link it to the paycard account that HR set up), so they can have access to their deferred payments quicker. All deferred payments for the day are loaded to processed card accounts after End of Day is run.
ďPayroll Option: Starting on 1st day of work, ALL CC tips, Mileage, and Device Totals received must be left entered as DEFERRED. All deferred CC tips received during the pay period will be paid on the bi-weekly payroll.
Store Changes:
ď TM Transfers:
o When a TM transfers to your store (or is being temporarily borrowed) from another participating store (already using this program), ALL CC tips, Mileage, and Device Totals received should be left entered as DEFERRED. Their current pay method in the system will be automatically applied to Deferred CC tips earned at your store.
o When a TM transfers to your store from a store thatâs not a participating store (please let us know when this occurs, in case the other store has not submitted their Transfer PAF yet), ALL CC tips, Mileage, and Device Totals received should be left entered as DEFERRED. If they are not already in the system with a pay method, HR will see that on the report (run the following business day). If the TM already has an enrolled paycard, HR will immediately set them up to receive their CC tips on Paycard (funds will load at end of the day updated); otherwise HR will set up the TM to receive their CC tips on Payroll. HR will assign to the TM the checklist to complete the required CC Tip/Mileage Pay Option form. This needs to be completed before the end of the pay period after transfer, even if they donât want to change the pay method. Once form is completed, the selected pay option will be verified, or changed, effective the day that HR processes the update in both Paycom and online payment system.
*Other Info:
ď If a TM chooses the Paycard option, their paycard will be mailed to their HOME address
ď DO NOT give a TM a blank paycard packet without first verifying with Payroll Team that the TM CHOSE the Paycard option for deferred payments.
o You can view a TMâs selected pay option in AllPay under Employees/UserDefined tab, or by running report âGM Rpt-All Doc Infoâ.
ď A paycard does NOT have to be activated by the TM for the funds to load. The TM will still need to activate the card in order to use it
ď If Netspend (the paycard company) determines that a TM is not eligible to maintain their processed paycard account (very rare) OR if the TM reaches their paycard account balance limit ($15,000), all of their CC tips going forward must then be paid on Payroll.
ď A Minor TM (age 16 or 17) can only be issued a Paycard if they provided at hire, or are able to provide, a copy of their state issued ID/DL and Social Security Card. This is a requirement of the paycard company.
ď TMs can change their CC Tip/Mileage Pay Option by contacting Payroll@macpizza.net OR by sending a message thru their MyPay. The Payroll team will assign a new CC Tip Pay Option form to the TM to complete thru their MyPay. New form must be completed before any changes can be made. Changes will be effective the day that HR processes the update in vendorâs online payment system.
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